TERMS AND CONDITIONS

In these Terms and Conditions:
“OAKLEY HALL” signifies Oakley Hall, Rectory Road, Oakley, Basingstoke, Hants. RG23 7EL.
“THE CLIENT” signifies the person/s/organiser/company responsible for the booking and/or payment of the event at Oakley Hall.

Booking Confirmation:

	Any booking is considered provisional until Oakley Hall receives a signed copy of these terms and conditions and the required deposit from The Client.
	Receipt of the above will be deemed to be The Client’s acceptance of the terms and conditions.
	Oakley Hall reserves the right to resell the facilities offered should the above not be received within 14 days from the initial enquiry.

Deposits and Payments:

	Following the initial enquiry from The Client, Oakley Hall will send a pro-forma invoice for the total estimated costs, based on the numbers and requirements advised by The Client, of which a deposit of 50% must be paid.
	The outstanding balance must be paid in full to Oakley Hall by no later than 14 days prior to the event. Until this time, the pro-forma invoice will be amended if and when details change.
	Bookings made within 14 days of the event must be paid in full at time of booking.

Numbers:

	Provisional numbers will be requested and agreed at time of booking.
	At least 14 days prior to the event, The Client must confirm to Oakley Hall the number of guests attending. For safety reasons, this number may not then subsequently be exceeded.
	The ultimate charge to The Client will be calculated using the final number confirmed by The Client to Oakley Hall at this time.
	If, on the day of the event, the number of attendees is less than the confirmed number, Oakley Hall reserves the right to charge for not less than the full value of the event for the originally confirmed number.

Prices and Payment:

	Prices quoted on all Oakley Hall literature are for the current year only and are subject to variation up to 16 weeks prior to the event date, after which, except for Client changes, they may only vary due to reasons beyond Oakley Hall’s control (e.g. VAT), in which case The Client will be notified immediately. In such event the Client will have the right to cancel the event without charge.
	Payment is by cash, cheque or credit cards that are accepted by Oakley Hall. Cheques should be made payable to Oakley Hall Park Ltd.

Cancellation by the Client:

	In the event of cancellation of a booking, written confirmation must be received by Oakley Hall. This will be acknowledged within 5 working days and will detail any charges that may apply.
	For event cancellations, the following charges will apply: 6 months plus Full deposit shall be returned 2 to 6 months 25% of the total pro-forma invoice shall be levied 14 days to 2 months 50% of the total pro-forma invoice shall be levied Less than 14 days 100% of the total pro-forma invoice shall be levied
	For any guest cancellations after the 14 day deadline, the full price previously agreed by both parties will be charged with no exceptions.

Changes/Cancellation by Oakley Hall

	Oakley Hall reserves the right to cancel the booking in the event of adverse weather conditions, mechanical breakdown, safety reasons or for any other reason beyond the control of Oakley Hall. In such circumstances, a suitable alternative date or a full refund will be offered to The Client.
	Oakley Hall reserves the right to change/cancel the booking at any time, and without liability to The Client, if: The Client is unable to pay it’s debts according to invoices provided and their noted time scales, or if Oakley Hall becomes aware of any changes to The Client’s financial situation. If the booking might, in the opinion of Oakley Hall, prejudice the reputation of Oakley Hall. Any part of Oakley Hall is closed or unable to operate for any reason beyond the control of Oakley Hall.
	If Oakley Hall cancels the booking for any reason other than those stipulated above, then it will use all reasonable endeavours to provide suitable alternative arrangements. In any event, Oakley Hall’s liability to The Client shall be no greater than the amount paid by The Client to Oakley Hall in respect of any booking.

Etiquette and Controls

	Oakley Hall reserves the right to judge acceptable levels of behaviour of The Client and guests and The Client must take all steps necessary for corrective action. In the event of failure to comply, Oakley Hall reserves the right to cancel the booking or terminate the event without liability.
	Oakley Hall is licensed to serve alcohol. However, for obvious safety reasons, it is Oakley Hall’s policy that, both prior to and during the shooting event, no alcohol will be served to or be consumed by, those attending the event. The Client and it’s guests are expected to comply with this policy and Oakley Hall reserves the right to remove from the premises/grounds any person/s offending against this policy without liability.
	It is Oakley Hall’s policy not to discriminate on the grounds of race, colour, nationality, ethnic origin, creed, sex, marital status or disability. The Client and it’s guests are expected to comply with this policy and Oakley Hall reserves the right to remove from the premises/grounds any person/s offending against this policy without liability.
	Oakley Hall and all events held within the premises and grounds are subject to statutory controls including those relating to fire, licensing and entertainment, and must be strictly observed by The Client and guests at all times.
	In booking an event at Oakley Hall, The Client should be aware that other parts of Oakley Hall are open to the public and is expected to exercise due discretion at all times.

Damage and Liability

	Oakley Hall provides all equipment, excluding personal effects, clothing and footwear, necessary to participate in the shooting event. The Client and it’s guests are welcome to bring their own appropriate equipment, subject to the discretion of Oakley Hall, but at their own risk.
	Other than for death or personal injury caused by negligence, Oakley Hall and it’s employees will not be liable for any loss, damage or expenses to any person or object however caused.
	Save for the above clause, The Client will indemnify Oakley Hall from and against any and all liability and any claims, costs, demands, proceedings and damages resulting from the event and The Client and it’s guests.
	The Client is responsible for any damage caused to the premises, furnishings and equipment of Oakley Hall by any act or neglect of The Client and it’s guests and shall pay Oakley Hall on demand the amount required to rectify the damage.
	Oakley Hall cannot accept responsibility for any belongings left unattended during or after any event.
	Oakley Hall advises all clients to consider insurance cover in respect of damages, cancellation and personal belongings.